• EXHIBITOR agrees to abide by the Accreditation Council for Continuing Medical Education (“ACCME”) accreditation requirements and ACCME Standards for Integrity and Independence in Accredited Continuing Education (“Standards”) as stated at https://www.accme.org/publications/standards-for-integrity-and-independence-accredited-continuing-education. The Standards include, but are not limited to, the following requirements:
  • Accredited continuing education must protect learners from commercial bias and marketing.
  • Accredited education must be free of marketing or sales of products or services. Faculty must not actively promote or sell products or services that serve their professional or financial interests during accredited education.
  • The accredited provider must not share the names or contact information of learners with any ineligible company or its agents without the explicit consent of the individual learner.
• EXHIBITOR may only distribute educational promotional materials at their exhibit space.  Distribution of non-educational items (pens, notepads, etc.), pharmaceuticals, or product samples is prohibited.
• EXHIBITOR shall conduct themselves in a professional and lawful manner and not be disruptive, threatening, dangerous or offensive to others at the activity. ACCREDITED PROVIDER reserves the right to remove EXHIBITOR and its representatives from the activity if ACCREDITED PROVIDER determines, in its sole discretion, that EXHIBITOR’s conduct violates any provision of this agreement or is otherwise detrimental to the activity.  If EXHIBITOR is removed from the activity pursuant to this paragraph, EXHIBITOR shall not be entitled to any refund of fees paid to ACCREDITED PROVIDER in connection with the activity.
• The exhibit fee(s) are set forth below under the “Payment and Exhibit Opportunities” section. All exhibit fees associated with this activity will be given with the full knowledge of the ACCREDITED PROVIDER.  No additional payments, goods, services, or events will be provided to the course director(s), planning committee members, faculty, joint provider, or any other party involved with the activity.
• Completion of this agreement represents a commitment and EXHIBITOR is obligated to provide full payment of all amounts due under this agreement by the ACTIVITY DATE to the ACCREDITED PROVIDER unless ACCREDITED PROVIDER approves of an alternative payment schedule.  ACCREDITED PROVIDER reserves the right to refuse exhibit space to EXHIBITOR in the event of nonpayment or violation of Mayo’s Standards and Code of Conduct (posted at https://www.mayoclinic.org/documents/code-of-conduct-pdf/doc-20079724).
• If this agreement is cancelled by either party forty-five (45) days or more in advance of the ACTIVITY DATE, ACCREDITED PROVIDER will refund the exhibit fee less a $300 processing fee.  If this agreement is cancelled by EXHIBITOR less than forty-five (45) days in advance of the ACTIVITY DATE, the total amount due under this agreement shall be immediately due and payable to ACCREDITED PROVIDER.
• ACCREDITED PROVIDER agrees to provide exhibit space and may acknowledge EXHIBITOR in activity announcements.  ACCREDITED PROVIDER reserves the right to assign exhibit space or relocate exhibits at its discretion.
• EXHIBITOR shall not use ACCREDITED PROVIDER’S names or trademarks in any news release, advertising, publicity, endorsement, promotion, or commercial communication unless ACCREDITED PROVIDER has provided prior written consent for the particular use contemplated.  All requests for approval for the use of ACCREDITED PROVIDER’s name pursuant to this paragraph must be submitted to the Mayo Clinic Business Relations Group, at the following E-mail address: BusinessRelations@mayo.edu at least 10 business days prior to the date on which a response is needed.

Note:  All exhibitors must be approved by ACCREDITED PROVIDER and this agreement is not binding until both parties have signed.  ACCREDITED PROVIDER maintains the right to refuse any exhibitor.