January 11-15, 2016 - Mauna Lani Resort, Kohala Coast, Hawaii
Course Directors: Kenneth R. Olivier, M.D., Nadia N. Laack, M.D.

Location
Mauna Lani Resort
68-1400 Mauna Lani Drive
Kohala Coast, Hawaii 96743

Travel
The Mauna Lani Resort is located on the Kohala Coast on the Big Island of Hawaii, approximately 25 minutes north of the Kona International Airport. 

The Kona International Airport offers a selection of rental car companies. Enterprise Rent-A-Car offers cars for pick up at the airport or at Mauna Lani Resort. Reservations can be made by calling 808-885-6748. 

The Mauna Lani Resort does not provide complimentary shuttle service from the Kona International airport, however, SpeediShuttle offers convenient airport shuttle service. Reservations can be made with SpeediShuttle online or by calling 877-242-5777.

Taxis are easily accessible at the Kona International Airport. A one-way taxi fare to Mauna Lani Resort is approximately $93 USD. One-way limousine service is approximately $221 USD. Both rates include tax and gratuity and are subject to change. Taxi and limousine service can be arranged by calling the Mauna Lani Concierge at 808-881-7911.

Travel arrangements are the sole responsibility of the individual registrant.

Lodging Accommodations

The Mauna Lani Resort is nestled oceanfront on a sandy beach and features elegant guest room accommodations. Guests will discover a myriad of activities to enjoy including exploring the historic Kalahuiupua’a fishponds, playing a round of golf, venturing into the Pacific on a catamaran or having a soothing treatment at Mauna Lani Spa.

Mauna Lani Resort
68-1400 Mauna Lani Drive
Kohala Coast, Hawaii 96743
808-885-6622

Guest rooms have been reserved for attendees and their guests with a special course rate:
Standard Garden View: $239 per night
Ocean View: $269 per night
 
The special course rate is per room per night, plus tax and is based on double occupancy. A deposit equal to two night’s room revenue and applicable taxes will be required to guarantee reservations at the time of booking. There is also a reduced daily resort fee of $15 USD (plus tax) per room. The resort activity package includes many services and activities including overnight valet and self-parking, in-room internet access, and access to the fitness club. The suggested porterage charge is $12.00 per person and is at the individual guest’s discretion. The suggested housekeeping gratuity is $3 per room, per day and is also at the individual guest’s discretion. 

Reservations may be made online or by calling 800-367-2323. Please identify yourself as a participant in the Mayo Clinic Radiation Oncology course when making your reservation. The special group rate is offered Friday, January 8, 2016 through Monday, January 18, 2016, based on availability. In order to receive the special group rate, reservations must be made prior to December 11, 2015, and will be based on availability. Early reservations are highly encouraged to avoid disappointment. Reservations will be taken following this date based on space and rate availability.

Hotel check-in time is 3:00 p.m. on the day of arrival and check out time is before 12:00 p.m. on the day of departure.

Lodging arrangements are the sole responsibility of the individual registrant.

Mayo Clinic Department of Radiology CME is not responsible for expenses incurred by an individual who is not confirmed and for whom space is not available at the meeting.  Costs incurred by the registrant such as airline or hotel fees or penalties are the responsibility of the registrant.

Parking
Overnight valet and self-parking is inclusive of the daily resort activity package.

Social Programs
Welcome Reception and Packet Pickup – Monday evening, January 11, 2016
Attendees and their guest(s) are cordially invited to join the course faculty for the Welcome Reception on Monday evening, January 11, 2016 from 5:00-6:30 pm at the Mauna Lani Resort.  This casual reception welcomes you to the Kohala Coast, officially opens the course, and offers you the perfect opportunity to make connections with existing and new colleagues.  Pre-registration is requested.

RECREATION/LEISURE ACTIVITIES
SPA – Mauna Lani Spa offers a uniquely Hawaiian spa journey. Inspired by the geographic beauty of the Hawaiian Islands, this luxury spa resembles a Hawaiian village complete with thatched huts, natural lava saunas, a meditation hale, a Watsu pool, and a full-service salon.  Discover the essence of Hawaii as you relax and enjoy the tranquil Mauna Lani Spa. Reservations are suggested and can be made by calling 808-881-7922. 

GOLF - Mauna Lani features two championship golf courses, Francis H. I'i Brown North and South.  Both golf courses are masterpieces of design, each strikingly different, yet equally challenging and offer a challenging experience to novice and professional golf enthusiasts alike.  With professionally guided golf lessons and clinics, this luxury golf resort offers an unforgettable experience for all skill levels.  Tee-times can be made by calling 808-885-6655. 

Syllabus
A complimentary syllabus on flash drive is provided for this course. A paper syllabus is not available.  Also, a mobile app for both Android and iOS (Apple) mobile users will be provided to attendees approximately one week prior to the course. Within the app, attendees will have the opportunity to browse through slides, take notes, highlight and access additional course information including speaker bio information and local attractions.

Abstract Submission for Poster Presentations
Overview:
Participants of the Mayo Clinic Radiation Oncology: Current Practice and Future Direction course are invited to submit abstracts for poster presentations. Goals of the poster presentations are to educate and inform about research innovations, share ideas and interest, and network with other participants. Previously presented materials are accepted. Posters of accepted abstracts will be displayed for viewing throughout the course.

Abstract and Poster Format Guidelines:

•  Abstract submissions are limited to 400 words, excluding title, author and institution information and should be submitted as a one-page, single-spaced Word document. 
•  Abstracts should be organized into four sections: purpose/objectives, methods/materials, results and conclusions.
•  Inclusion of tables and images is acceptable, but must be within the one-page abstract document. 
•  The title should be at the top of the abstract in bold font followed by a complete list of authors including relevant degrees, department, and medical institution. Please identify the presenting author(s) with an asterisk (*).
•  For abstracts selected as poster presentations, the maximum poster size allowed is 3 feet tall by 4 feet wide. Poster display boards and Velcro will be provided to mount posters for display. 

Submission Deadline and Instructions:
Abstract submissions are due by November 11, 2015, and can be submitted via email.

Selection and Notification:
A review committee will evaluate poster abstracts based on the following criteria: scientific content, novelty, writing quality, and overall scientific merit. Notification of poster acceptance will be made via email by December 11, 2015. Additional information will also be sent at this time including when and where posters can be set up on-site. 

All presenters are required to register for the meeting. Mayo Clinic will not provide reimbursement for travel or lodging for presenters. 

Questions:
Any questions regarding abstract submissions can be directed to the Mayo Clinic Radiology CME Office  at 507-284-3317 or by email.